Request for Proposal Group Project

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TGIF Games RFP

Purpose

The purpose for this Request for Proposal(RFP) is to implement a network for our new office. Vendors will be selected on their ability to deliver a quality product in a timely manner while remaining within the budget.

 

Our Company

We are a small independent game developer for tablet apps. Being a startup we are looking for cheap but capable hardware to run our development system on as well as testing before deployment. We have been making games for almost a year and are beginning to see an increase in our user base. This has prompted us to increase our ability produce games of a higher caliber and this means better equipment and workspace.

 

Equipment and Services

The following is a baseline for the type of equipment we are looking for. After careful study and follow-up questions if your firm has further suggestions or can recommend a better option then we will discuss these changes with you

 

  • Heavy Workstations x5
    • 32GB RAM
    • 2x250GB SSD in RAID 0
    • GTX 970 or better GPU
    • Blu-ray burners
    • Intel i7 or Xeon processor with minimum 6-cores w/Hyper-threading
    • Windows 10 Pro
  • Light Workstations x5
    • 8GB RAM
    • 500GB HDD
    • Intel i5 or better with minimum quad-core processor
    • GPU with dual monitor support
    • Windows 10 Pro
  • HP ProLiant DL360p Gen8 Server
    • 128GB RAM
    • 10 Core Xeon CPU x1
    • 8x6TB HDD’s in RAID 5
  • Ubiquiti Networks Unify AP AC
  • Avaya 9400 Digital Phone
  • Tablets
    • Apple iPads
      • Air x 3
      • mini x 3
    • Microsoft Surface x 3
    • Android x 3
    • Kindle Fire x 3
  • Printers
    • Professional copier such as the Toshiba E-Studio 207L
    • Wireless printer
  • Other Hardware
    • 15x 1080p Monitors at least 21”
    • 10x Monitors at least 17”
    • Equipment rack and any wiring. All ethernet must be Cat6.
    • UPS system to cover the server, networking equipment, and the heavy workstations. Must be able to keep all systems on for at least 5 minutes in event of power failure.
  • Software
    • Microsoft Office Pro 2013 on all Workstations
    • Exchange 2013
    • Visual Studio on all Workstations
    • Anti-malware solution that will not degrade performance on machines
  • Offsite backup solution such as ShadowProtect

 

 

Evaluation Criteria

The total bid should include the purchase and installation of all equipment as well as support and maintenance. The selected firm will be able to provide us with everything we need within a six-month time frame. Our business is growing and the firm that can provide us with these options will have the first look option on any future upgrades our company requires.

 

Proposal Preparation and Submission Requirements

The proposal shall be organized in the following manner with the subject headings and sequence indicated.

  1. Introduction
  2. Experience and Past Performance
  3. Organization and Personnel
  4. Proposed Solution(s) – Based on Description of Services
  5. References
  6. Pricing, Hourly Rates and Other Fees

 

Selection Process Schedule

September 2, 2015 – Release of the RFP

September 12, 2015 – Vendor RFP Questions Due

September 15, 2015 – RFP Responses Due

September 18, 2015 – Selected firms will attend a meeting at TGIF Games current office to prepare a Scope of Work.

September 22, 2015 – Scope of Work Due

September 25, 2015 – Notification of Selection Results

October 2015 – Contract start

Request for Proposal Group Project